Fall Housing Assignment Process

Fall 2022 

 The Housing Assignment process for returning students happens in three parts:  

  1. Fall 2022 Housing Assignment Meetings: All returning students who want to go through the housing assignment process are invited to attend one of the Fall 2022 Housing Assignment meetings. 
  1. Registration: During the registration portion, you will register for housing and provide all the essential information we need to plan for students to select their rooms.  
  1. Room Selection Night: This is the night you will log in with your roommate or roommates and select your actual room.   

Fall 2022 Returning Student Housing Assignment Meetings 

Returning students going through the Fall 2022 Housing Assignment Process are invited to attend one of the Housing Assignment Meetings. These meetings will provide you with critical information about the dates and process. The meetings will be recorded. The dates and times of the meetings:

Registration for Fall Housing Assignment

Registration will open on Tuesday, March 8, 2022, and will be open through 5:00 pm on Monday, March 28, 2022. Registration is required for all returning students who want to go through the housing assignment process. Please, be sure to register as soon as possible. To register for the housing selection process, please read through the rest of this email and click the Fall 2022 Housing Assignment Registration link.

Why do I have to register for Fall 2022 Housing Assignment Selection?   
Registration allows Residence Life to know who wants to live on campus. It will enable us to know your needs and interests and plan accordingly to house our current and incoming students. Students who register by the deadline will be able to enter their housing preferences and roommate groups.  

What happens once I register?  
Once you register and the registration period ends, you will receive information about your time block to log in for Room Selection Night.   

During the week of March 28 - April 1, ERezLife will use the lottery-style system to assign each student a sign-in time. The sign-in time will be done by class. Each class will have a specific day and times selected for each member of their class. The Class of 2024 will have two days due to size.  

For example, if the class of 2023 has 150 members to sign up for housing, the system will randomly assign each person a time beginning at 6:00 p.m. The first 1-25 will start at 6:00 p.m., and then the next 26-51 will begin at 6:15 p.m. This will go on until all members have been assigned a time. The housing portal will close at 10:00 p.m. each evening. Those in the class of 2023 will not be able to go into the system after their day has closed until Tuesday, April 12th at 1:00 p.m. On Tuesday, April 12th at 1:00 p.m., the portal will be open to everyone. This process will be done for each class.   

Everyone who registers before 5:00 pm on Monday, March 28, 2022, will receive a time to log into the housing portal. That email will include the date and time you can log into the system to select their room and roommates for the Fall 2022-Spring 2023 school year. Students will be able to see the open spaces each night. A larger class may have more than one night.   

What happens if I register, and then I change my mind?  
There is a housing cancellation fee, and more info is provided on that below. 

Once you have reviewed all the content on this page, register through the link below; you will be registering for the 2022-2023 housing assignment process. You are also acknowledging that you understand and agree to the cancellation fee.  

Fall 2022 Housing Assignment Registration Link 

Instructions for Using ERezLife Application for Fall Housing 

How to Create a Roommate Group (video)

 

 

 

 

 

 

 

 

 

 

Room Selection Night 

Once you have completed registration, you will receive an email between March 29th and April 1st, and the email will assign you a block for Room Selection Night. That will be the time block you log in and select your roommate and room. Room Selection Nights will be held by class year April 4th -8th, and the larger classes will need two days.  Please, review the following tentative dates for your appropriate year.  

  • Class of 2024: Monday, April 4, 2022, from 6:00-10:00 p.m. and Tuesday, April 5, 2022 from 6:00-10:00 p.m.
  • Class of 2025: Wednesday, April 6, 2022, from 6:00-10:00 p.m., and Thursday, April 7, 2022 from 6:00-10:00 p.m.
  • Class of 2023: Monday, April 11, 2022, from 6:00-10:00 p.m.
  • Class of 2022: Monday, April 11, 2022, from 6:00-10:00 p.m.
  • Tuesday, April 12, 2022, from 1:00 p.m.- 4:00 p.m. will be assigned if additional time is needed.  
  • Wednesday, April 13, 2022, from 1:00 p.m.- 4:00 p.m. will be assigned if additional time is needed.  

Residence Life Staff will be in the residence halls to answer phone calls as needed during each night of the room selection process. Please, call (901) 843-3241.  

Hall Availability Information
There will be a variety of rooms available for each class. Traditional style halls typically offer double and single spaces. Suite and apartment style halls typically offer single, double, and larger group spaces.

Below is a projection of the types of halls and spaces that will be available each night. As a reminder that the halls and beds available are based on what was selected the night before, and so this is a projection. The spaces listed for the Classes of 2024, 2023 and 2022 are in addition to any inventory still available after selection on April 12-13.   

One question we often get asked is, "Why aren’t there more apartments available during selection?" It’s a great question because we know that most students want to live in apartment style housing. This is exactly why we are building EVC the way we are. Of our current housing (not including EVC) only 33% of our housing is apartment style. That means 67% of our housing is traditional or suite style, and so most of the available housing is not apartment style. Additionally, of the one third that is apartment style, a percentage is dedicated to fulfilling accommodation needs aligned with the College’s values.  Given this, we always recommend that students and their roommates have multiple housing choices in mind for selection night. Develop a plan A, B, and C in case your preferred hall or housing style is not available at your selection time.East Village C (EVC) Delayed
Unfortunately, we received confirmation on Thursday, March 31, that EVC will not be ready for occupancy for fall. At this time, EVC is slated to open for occupancy in January 2023.

Seniors will have priority access to EVC on senior selection night. Students who select into EVC must understand that they will be placed in off-campus temporary housing for Fall 2022 and then will move to EVC in Spring 2023. Check out the EVC intro video to view various layouts of the residence hall.

Please, call (901) 843-3241 if you have any questions or concerns about selecting EVC.

Junior Residency Requirement Exemptions

Given the delay in EVC, we will be approving a limited number of residency requirement exemptions for juniors (Class of 2024). Rising juniors who would like to apply for an exemption may do so through the following link: Junior Residency Requirement Appeal Request Form.

Applications are now open and will be reviewed beginning Monday, April 4. Submitted applications will be reviewed and approved on a rolling basis. Only students with approved exemptions will be allowed to live off campus.
Winter Break Housing
Students who need housing over winter break (December 16, 2022 - January 8, 2023) should select the following halls: East Village A & B, Townsend, Trezevant, Voorhies, Voorhies/Townsend, Blount, and Robinson.Roommate GroupsYou must set up your roommate group before your selection time. Roommate groups are required for all spaces that are not traditional style singles. You must create your roommate groups ahead of time because all roommate spaces must be filled to select a space.  That means, if a space is a double, then you will need a roommate group of two to select that open space. As another example, in a four-person apartment, you will need a four-person roommate group to select. You may also need multiple roommate groups for your plan A, B and C! If you are selected to a roommate group of four, eRezLife will not allow you to select a two-person space. As a result, you may need to set up roommate groups of 4+ and then also two in case the size space you want fills up. If you need to split into a roommate group of two, you will simply select your other roommate group and then pick the double room. 

Link to Fall 2022 Single Room Waitlist

What if I don’t have a roommate to live with?

Unlike with incoming first-years, Residence Life prefers not to assign random roommates to current students. We can do that, if necessary, but we prefer students to identify their roommate(s) ahead of time. As part of the Room Selection process, we ask all returning students to identify a roommate or roommates for the Housing Assignment process. If you need assistance identifying a roommate, please contact Resident Life. Students who complete the room selection process and do not fill in roommate information will be consolidated into rooms and assigned roommates.  

Link to Fall 2022 Roommate Request

Housing Cancellation Fee  

Students who cancel their registration or housing after the housing selection process has begun are subject to a progressive cancellation fee.  

  • If a student cancels by 5 p.m. on May 15th, the student will incur no cancellation fee.   
  • If a student cancels between May 16th and June 30th, a cancellation fee of $250 will be placed on the student's account.   
  • Students who cancel between July 1st and July 15th will incur a $500 cancellation fee.  
  • Cancellations after July 15th will incur a cancellation fee is $750.   
  • If a student registers for housing and then decides to participate in a study abroad program during the fall semester, the registration will be deferred to the spring semester, and no cancellation fee will be incurred.   
  • If a student registers for housing and subsequently is released from the residency requirement, the registration will be canceled without penalty.   
  • If a student registers for housing and subsequently withdraws or transfers, the student will be held to the housing cancellation policy.    

To cancel your application or your housing assignment for Fall 2022, please select the link:  Housing Cancellation Form.  

Housing Accommodations Requests

Student Accessibility Services, Residence Life, and Physical Plant work together to ensure that students with disabilities have equal access to the college’s housing resources. Students interested in requesting housing accommodations should follow these application procedures in a timely manner. All requests are considered on a case-by-case basis.

Continuing students should complete this process by Friday, April 1, 2022, for fall semester housing. Housing accommodation requests submitted after this date will still be considered. However, students approved after the preferred date may need to be placed on a waitlist for a necessary housing assignment to become available.

Students who are not granted a disability-related housing accommodation, who choose not to accept the room offered as an accommodation, or who submit late requests should complete the standard room selection process through Residence Life.

Examples of Housing Accommodations

Housing accommodation examples include, but are not limited to:

Important Notes

  • All students pursuing housing accommodations must complete the necessary form to request on-campus housing.  Refer to the Residence Life website for important details and deadlines for the room selection process.
  • Students who have received housing accommodations in the past must renew the accommodations with SAS each year before the appropriate deadline listed above.
  • All housing accommodation assignments are determined by Residence Life and based on available spaces that satisfy the accommodation.  When possible, Residence Life may assign one requested roommate to the space.
  • Students approved prior to the deadline listed above will be notified of their housing accommodation assignment before the standard room selection process begins.  If not satisfied with their assignment, students may complete the standard room selection process and attempt to secure a preferred space. 
  • Medical single room requests are not granted solely on the basis of having a quiet place for study.  With the number of people living in residence halls, shared facilities, and shared resources, a single room does not necessarily provide a quieter, more distraction-limited space than a standard shared room.
  • The amount charged to students in approved medical single rooms will be determined based on the residence hall. Students with disabilities who are approved for a medical single room accommodation will be billed at the lowest rate for the assigned residence hall (e.g., the double room rate). Any student choosing to trade-in their medical single room assignment for an available higher-tier room (e.g., apartment-style unit or under-booked double) solely based on preference will be charged the corresponding higher rate.

Contact SAS for additional information on housing access accommodations or other accommodations and services for students with disabilities.

Gender Inclusive Housing  

Rhodes currently has Gender Inclusive spaces in apartment units. A gender inclusive housing option is when two or more students mutually agree to share a multiple-occupancy bedroom, studio, suite, or apartment regardless of students’ sex or gender.  

  • The spaces are located in identified spaces across campus and are limited.
  • All members of the suite/apartment must agree to the arrangement and are encouraged to communicate with their families. Rhodes College Department of Residence Life will not communicate directly with families regarding students’ housing assignments.
  • Students will not be required to reveal their reasons for opting to live in gender inclusive housing.
  • This option is not intended for and is highly discouraged for students involved in romantic relationships.
  • Gender Inclusive spaces will be selected before the room selection process.
  • The spaces will be for 1-4 people, but no more than four will be assigned.
  • Students should plan to participate in the housing selection process with their intended roommates during the appropriate schedule time if not satisfied with the assigned room.

The deadline for requests is 12:00 p.m. by Monday, March 21, 2022.

Gender Inclusive Request Form

Students Currently Studying Abroad or Unable to log into the system  
If you are currently abroad and unable to participate in the Housing Assignment process, you must contact the Office of Residence Life at reslifestaff@rhodes.edu. 

Students abroad and their intended roommates will need to submit the names and email addresses of those you wish to live with along with their R# by 5:00 pm on Friday, April 1, 2022.  

Students Studying Abroad  

If you plan to Study Abroad in the fall 2022 semester, we recommend that you still participate in the room selection process given global conditions. Once your Study Abroad plans are confirmed, you will need to cancel your housing assignment. You will not be charged a cancellation fee. Housing for you when you return in Spring 2023 will be arranged in November 2022 before your return to campus.  

Residency Requirement Appeals 

Students that wish to file a housing exemption to live at home with their families may request a housing exemption via the link:  

Residency Requirement Appeal Form 

Resident Assistant (RA) Spaces 

Students currently staying in a RA assigned space will need to participate in the Housing Assignment process. If you are not selected to remain in an RA space for fall 2022-2023, you will need to participate in the Housing Assignment Process. RAs not returning will need to participate in the selection process. They will be included with their class. New RAs (East Village and West Village) will be selecting their apartment-mates. RAs will provide roommates’ names to Residence Life in advance. 

Building Information 
The floor plans for each building are available online.