IX. F. The Promotion to rank of Professor Review

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Altered by action of the FEC, May 2004, to introduce a provision that permits five year review cycles for faculty members with the rank of Professor; approved by the Dean of the Faculty and the President, June 2004.

Altered by Faculty action to shift evaluation cycle to six years, February 2008.

Overview: Promotion to the rank of Professor recognizes long established patterns of excellence in teaching, research or creative activities, and service to the College. It also acknowledges a significant contribution by the officer of instruction to his or her academic discipline. Successful candidates for promotion have consistently done excellent work, as defined by the College’s standards, over the years since the granting of tenure. Those persons promoted to Professor have fulfilled the promise of continued Faculty development seen when tenured; they have continued to make significant contributions to the College’s liberal arts and sciences educational mission.

Promotion to the rank of Professor may be considered for an Associate Professor who has completed at least six years of service since receiving a tenured contract at the College. The Faculty member may request to be considered for promotion. The chair of the department of a potential candidate, or the Dean of the Faculty, may encourage an officer of instruction to initiate the process of consideration. Further, it is recommended that a potential candidate discuss his or her consideration of becoming a candidate for promotion to Professor with the chair of his or her department and with the Dean of the Faculty.

In the event that a review for promotion reaches a negative outcome, the officer of instruction waits at least three years before reapplying for consideration.

The Process: The process of consideration begins with notification to apply to the Faculty Committee on Tenure and Promotion at the end of the academic year preceding the academic year in which the review takes place (in the month of April). The candidate should submit materials at the beginning of the summer (in the month of June). The Faculty Committee will consider the application in the fall semester.

The candidate for promotion prepares materials in notebooks for three groups involved in the assessment process:

Materials for the Faculty Committee on Tenure and Promotion must include:

  • Letter, or personal statement, addressing qualifications for promotion in the areas of teaching, research and/or creative activities, and service (These letters typically average from three to five, typed, double-spaced pages.);
  • Current curriculum vita, including a complete bibliography of published work or evidence of creative activity;
  • One copy of publications, evidence of creative activity, and other materials related to professional work since the granting of tenure;
  • List of no more than ten current and ten former advisees who can evaluate service in the area of student advising (These students are included in a representative sample of students to be surveyed.);
  • List of no more than ten current students and ten graduates who can evaluate teaching effectiveness (These students are included in a representative sample of students to be surveyed.);
  • Names of at least six outside evaluators of scholarly production or creative works (These persons should be recognized scholars in the discipline;
  • no one of them should have a personal, vested stake in the professional standing of the candidate; the candidate should describe the extent of the acquaintance with the outside evaluators and indicate what work each outside evaluator is in a position to review.);
  • Names of three members of the Faculty from outside the candidate’s department who can comment on the candidate’s citizenship at the College.

Materials for Faculty colleagues who participate in the assessment of aspects of professional accomplishments must include (these materials should be given to the chair of the Faculty Committee on Tenure and Promotion, who will make them available for review by Faculty colleagues):

  • Letter, or personal statement, addressing qualifications for promotion in the areas of teaching, research and/or creative activities, and service (These letters typically average from three to five, typed, double-spaced pages.);
  • Current curriculum vita, including a complete bibliography of published work or evidence of creative activity;
  • One copy of publications, evidence of creative activity, and other materials related to professional work since the granting of tenure;
  • A representative sample of syllabi, examinations, and class or laboratory exercises covering the period since appointment as an Associate Professor.

Materials for the Dean of the Faculty must include:

  • Names of at least four outside evaluators of scholarly production or creative works (these persons should be recognized scholars in the discipline; no one of them should have a personal, vested stake in the professional standing of the candidate; the candidate should describe the extent of the acquaintance with the outside evaluators and indicate what work each outside evaluator is in a position to review);
  • Names of three members of the Faculty from outside the candidate’s department of the candidate who can comment on the candidate’s citizenship at the College.
  • Four copies of the current curriculum vita, including a complete bibliography of published work or evidence of creative activity (Copies will be sent to outside reviewers.);
  • Four copies of publications, evidence of creative activity, and other materials related to professional work since the granting of tenure (Copies will be sent to outside reviewers.).

The special responsibilities of the senior members of the candidate’s department are:

  • To review the notebook prepared for the department by the candidate being reviewed;
  • To be especially mindful of the particular standards for research or creative activity performance as prescribed for the academic department of the candidate;
  • To seek further information, not gathered as a result of the processes described above, where that information is essential in making a reasoned judgment about the candidate’s performance;
  • To write an individual letter of assessment that is forwarded to the Chair of the Faculty Committee on Tenure and Promotion. (In the case that the letter is written by a Professor in the Faculty, a recommendation in regard to the promotion is made; in the case that the letter is written by an Associate Professor in the Faculty, an evaluation without a recommendation is offered.)

The special responsibilities of the Faculty Committee on Tenure and Promotion are:

  • In the event that a member of the Committee is from the same department as the candidate being reviewed, that member is excluded from the discussion and formulation of the Committee’s recommendation;
  • In the event that a member of the Committee is a candidate to be considered for promotion, that member resigns from the Committee;
  • The chair of the Committee and the Associate Dean of Academic Affairs for Faculty Development select two outside evaluators for research or creative activity work from the list provided by the candidate, and select two outside evaluators after consultation with the chair of the department;
  • To apply the standards as prescribed in Section VIII above in assessing the performance of the candidate being reviewed since the appointment of the candidate as an Associate Professor at the College;
  • To be especially mindful of the particular standards for research or creative activity performance as prescribed for the academic department of the candidate;
  • To collect information about teaching effectiveness and student advising duties from special student surveys, including interviews with students, if deemed necessary;
  • To distribute special surveys to a representative sample of students that includes the names of students submitted by the candidate (The Tenure and Promotion Committee will ensure that an adequate number of surveys are sent out so that a representative sampling of students can be achieved. This representative sample will be balanced by gender, course-levels, and grades; only students with grades A through C- will be included; no students with Pass/Fail grades will be included, and no one credit-hour courses will be included.);
  • To seek further information, not gathered as a result of the processes described above, where that information is essential in making a reasoned judgment about the candidate’s achievements;
  • To make a recommendation in regard to appointment with promotion to Professor to the Dean of the Faculty on or about December 5 (a copy of the recommendation is provided at the same time to the President); and,
  • To inform the candidate of the result of the recommendation, positive or negative, made by the Faculty Committee on Tenure and Promotion, with an explanation of the Committee’s reasoning in reaching its recommendation.

The special responsibilities of the Dean of the Faculty are:

  • To obtain, with the assistance of the Associate Dean of Academic Affairs for Faculty Development, the agreement of outside evaluators to review research or creative activity work and to submit in a timely fashion a report of these evaluations to the Faculty Committee on Tenure and Promotion;
  • To review all information collected in the process of assessment;
  • To weigh the recommendation of the Faculty Committee on Tenure and Promotion, requesting from the Committee or its chair additional information, if needed, to clarify the Committee’s recommendation;
  • To make an independent recommendation which is then submitted with all materials collected in the process of assessment to the President; this is to be done on or about January 10 (If the President agrees with a recommendation to promote, the President forwards this recommendation to the Board of Trustees for action.); and,
  • To inform the candidate of the result of the recommendation, positive or negative, made by the Dean of the Faculty, with an explanation of the Dean of the Faculty′s reasoning in reaching his or her recommendation.