A. Department-Level Reviews

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Overview: In the spring semester of years one, three, and five, tenure-track faculty will undergo reviews at the Departmental level. These reviews are designed to ensure that, when a faculty member is not undergoing a second- or fourth-year review, or a tenure review, ongoing attention is given to the trajectory toward tenure. In the third and fifth years, it will be important to focus on any areas where suggestions for improvement were made to the faculty member in the preceding year’s review.

First-Year Review

The Process: The first-year review is conducted by the department Chair early in the spring semester (January) of the tenure-track faculty member’s first year of service to the College. The first-year review is formative in nature as it occurs after only one semester. The candidate will submit a portfolio to the department Chair and to the designated Associate Dean that includes materials on teaching, scholarship, and service. The department Chair (or, with the approval of the Dean of the Faculty, a designated senior colleague in the department) will observe the candidate’s teaching during the fall semester and meet with the candidate to provide appropriate feedback. The purpose of these visits is to support and guide the candidate toward effective teaching at Rhodes. There is no pre-set number of classes that must be observed, nor any pre-set schedule for class visits. Rather, the Chair and the candidate should work together at this stage to determine the right number, and the right timing, of class visits to help promote the candidate’s development. Additionally, the department Chair will review the candidate’s college-wide student evaluations and grade distributions for all classes taught during the first semester. The department Chair and the designated Associate Dean will meet with the candidate to discuss his or her progress, plans for future work, and the College’s expectations in all three areas of assessment.

Third-Year and Fifth-Year Reviews

The Process: The third-year and fifth-year reviews are conducted by the department Chair early in the spring semester (January) of the tenure track faculty member’s third or fifth year of service to the College, respectively. The department Chair reviews materials on teaching, scholarship, and service included in the candidate’s updated portfolio. The department Chair (or, with the approval of the Dean of the Faculty, a designated senior colleague in the department) will observe the candidate’s teaching during the fall semester and meet with the candidate to provide appropriate feedback. The purpose of these visits is to support and guide the candidate toward effective teaching at Rhodes. There is no pre-set number of classes that must be observed, nor any pre-set schedule for class visits. Rather, the chair and the candidate should work together at this stage to determine the right number, and the right timing, of class visits to help promote the candidate’s development. The department Chair will also review college-wide student evaluations and grade distributions for all classes taught during the review period. The department Chair determines whether progress in each category of evaluation is satisfactory or if there are areas of concern. In the third-year, the department Chair will also consider feedback provided to the faculty member during the second-year review and assess whether progress is being made by the candidate in any areas identified as needing improvement. In the fifth-year, feedback provided during the fourth-year review will be considered in a similar fashion. The department Chair then meets with the candidate to discuss the Chair’s assessment as well as the candidate’s plans for future work. If no concerns are noted, this concludes the review process.

If there are any areas of concern, the department Chair also schedules a meeting with the Dean of the Faculty to discuss the outcome of the review. In the event of such a meeting, the department Chair conveys in writing the results of the evaluation (including feedback from the Dean of the Faculty) to the candidate. The department Chair will also send a copy of this letter to the Dean of the Faculty that will be maintained in the Dean of the Faculty’s Office throughout the candidate’s tenure-track period of service to the College, and it is available to the Faculty Committee on Tenure and Promotion upon request during a sixth-year review.