Recruitment Travel and Reimbursement Guidelines for External Candidates for Employment Opportunities

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The Human Resources Office offers the following guidelines for candidates coming to campus for interviews. Therefore, should there be any questions or need for additional assistance, please contact the Human Resources Office at (901) 843-3750.   Hiring manager and candidate are expected to obtain the most cost effective arrangements when traveling to the campus.

Travel Agencies. The College does not have an "official" travel agent. Candidates are free to make their own arrangements and they should be obtained at the most cost effective price.

Transportation

  • Air:  All efforts should be made to obtain the lowest coach fare available. For electronic tickets, please submit the web page printout or confirmation letter that is e-mailed to you Please retain your receipts for reimbursement.
  • Car Rentals: Candidates coming by plane can contact local limousine services or rent a car at the airport. The Memphis International Airport for information on ground transportation options web site is http://www.mscaa.com/.  Original receipts must be retained and submitted for reimbursement.
  • Automobile:  Candidates coming by automobile will be reimbursed for mileage and tolls by the College at the current IRS mileage rate. However, mileage reimbursement may never exceed the cost of available alternate transportation, i.e., the reimbursement for mileage cannot exceed the lowest train or airfare available. In cases where the applicant elects to drive rather than travel by plane or train, the lower of the available alternatives will be reimbursed.

Meals

The College will reimburse the reasonable and actual cost of meals, including gratuities, for breakfast, lunch and dinner. Meals may be charged to hotel/motel room, if applicable. An itemized receipt must be provided. When candidates are taken to dinner as part of the interview process hiring manager will reimburse up to the above amounts for up to four people including the candidate. Submit the receipt along with the name of candidate, position, department and names of others in attendance to the hiring manager for processing.
   
NOTE: If a candidate cancels an interview after travel arrangements are made, the candidate will be responsible for his/her non-refundable travel expenses incurred.