IX. Processes and Procedures to be followed in the Evaluation of a Member of the Faculty



  • Amended by the Board of Trustees, April 2015.
  • Endorsed by the Faculty, 7 October 2002
  • Amended by the FEC, 13 November 2002
  • Amended by the FEC, 18 December 2002
  • Approved by the Executive Committee of the Board of Trustees, 15 April 2003
  • Amended by Faculty action, 9 May 2007
  • Amended by Faculty action, February 16, 2011
  • Amended by Faculty action, April 2014 

The work of the Faculty is outlined in Section VII above. This work is expected to be done at a level of accomplishment that meets or exceeds the standard of excellence set by the College as detailed in Section VIII above. This section of the “Statement of Policies and Procedures in regard to Faculty” is a compilation of the procedures that govern the collection of information about the performance of a faculty member. It identifies those persons, committees, and administrative officers involved in the task of making assessments.

Assessments of Faculty occur periodically, based on the standing of a member of the Faculty. Probationary members of the Faculty undergo reviews at the Department level (A below), in their second year (B below), in their fourth year (C below) and in their sixth year (D below) of appointment. These reviews focus on progress towards and eligibility for a contract with tenure in the seventh year of appointment. Promotion to the rank of Associate Professor normally coincides with the awarding of tenure. Subsequent to the granting of a contract with tenure, members of the Faculty are reviewed every six years (E below). A special review applies to those members of the Faculty who are eligible and apply for promotion to the rank of Professor (F below).

Input into the assessment processes includes evaluations by students, by colleagues both within and from outside the department of the faculty member, and in some cases by faculty members at other institutions within the discipline of the faculty member.

Evaluation by students is achieved in two ways:

  1. Near the end of a course a college-wide evaluation instrument, approved by the Faculty and the Dean of the Faculty, is administered.
  2. Questionnaires are distributed in support of the fourth- and sixth-year reviews and in support of the review for promotion to Full Professor.

The college-wide student evaluations are administered in all courses taught by probationary faculty members and part-time officers of instruction, and in at least one course taught each semester by each tenured faculty member. In the latter case evaluations should be administered to ensure that the variety of courses taught by each tenured officer of instruction is represented. For each of the reviews outlined below the special obligations of colleagues for assessments are noted. Colleague evaluations from within or beyond the Rhodes Faculty may be requested at any time should both the department Chair and the Dean of the Faculty deem it necessary.

A shift in curricular requirements or a substantial change in enrollment patterns may make it necessary to change the definition of a position in the Faculty from tenure track to temporary or to eliminate the position entirely. The tenure track member of the Faculty in such a position will be informed about the possibility of a change in status as early as is reasonably possible. Reappointment or tenure may be denied if such shifts have reduced the need for a permanent position in the discipline of the faculty member.

Terms and definitions that apply to section IX:

Tenure track faculty member – A faculty member in his or her first six years of service at the College, who is on a tenure stream appointment but has not yet achieved tenure.

Candidate – Any faculty member undergoing an evaluation.

CV – A faculty member’s CV may be disciplinarily specific but for evaluative purposes should include at a minimum all professional work accomplished by the faculty member and all records of service to the college and community.

Portfolio – For purposes of evaluation a portfolio consists of a current CV, a list of courses taught during the evaluation period, syllabi for each of these courses, and samples of assigned work and exams. Copies of all scholarly achievements (e.g., published work, sound recordings, images of artwork, etc.) should be included in the portfolio. The portfolio also includes a narrative statement (normally three-five double-spaced, pages) that discusses the faculty member’s performance and trajectory in the areas of teaching, scholarship, and service. Examples of types of information to discuss include: a description of teaching philosophy as it relates to courses taught during this period, a description of the feedback given to students on graded assignments, additional teaching experiences, new course development, major changes to existing courses, any initiatives taken to improve teaching, a description of scholarship that has been completed or published during the review period as well as trajectory for ongoing scholarly activities, and a description of forms of service to the department, college, and/or to the wider community, and any other forms of professional activity within the faculty member’s academic discipline.

Scholarship – Research and creative activity.

Senior member of the department – A full-time, tenured faculty member in the department.

Teaching Evaluation Committee – A group of three or four colleagues with special responsibility for assessing classroom teaching during the fourth- and sixth-year reviews. The members of this committee will normally continue to serve during the candidate’s entire probationary period. Normally these committees are comprised of the Chair of the faculty member’s department and two senior members of the candidate’s department. In the sixth-year review, this group also includes a senior faculty member from outside the candidate’s department. Where fewer than three senior members of the department exist, the Dean of the Faculty, in consultation with the Chair of the Department, will appoint ad hoc members to fill out these committees as necessary.

Special Provisions for Changes in Section IX of the “Statement of Policies and Procedures in regard to Faculty”

Modifications in the processes and procedures outlined in this section of the “Statement of Policies and Procedures in regard to Faculty” are operational matters. Modifications may be initiated by committees of the Faculty or by members of the College administration. All modifications must be approved by the Faculty and the Dean of the Faculty. Modifications are then reported to the Committee on Faculty and Educational Program of the Board of Trustees. The Committee may bring such matters to the attention of the Board of Trustees for further action as deemed necessary. As such, changes in this section (Section IX) fall outside the procedure for modifying the “Statement of Policies and Procedures in regard to Faculty” prescribed in Section I above.

IX. A. Department-Level Reviews

IX. B. Second-Year Review

IX. C. Fourth-Year Review

IX. D. The Tenure (and Promotion to rank of Associate Professor) Review

IX. E. The Promotion to rank of Associate Professor (without tenure) Review

IX. F. The Post-Tenure Review

IX. G. The Promotion to rank of Professor Review

IX. H. Reviews of a Tenure Decision or a Promotion Decision

IX. I. Non-Tenure Track Faculty Review