Pay

Pay Period. All Rhodes employees are paid biweekly. In case a regular pay day falls on a holiday, the checks will be released on the last banking day preceding the scheduled pay day.

Overtime. Must be authorized in advance by the employee’s supervisor. Overtime is paid at time and a half for all hours worked over 40 in the designated work week.

Special Compensation Payments for Staff. Any stipend or compensation in addition to regular salary for staff members must be submitted in writing and approved in advance by the Director of Human Resources and the appropriate Dean or Vice President. The approved written request and justification must be attached to the Personnel Action Request (PAR) processed by Human Resources.

Staff members with an Exempt job classification may not receive additional payments for performing duties reasonably expected to be performed within the scope of their current position. This includes time worked outside of the employees’ regularly scheduled work hours.

Non-exempt employees will receive “comp” time for any approved hours worked beyond their normal work schedule and at their regular job duties unless additional hours cause them to exceed 40 hours a week. In this case, the employee will be paid at his or her overtime rate. 

Rarely, and only with prior approval from the VP of Finance, non-exempt employees may be compensated at different hourly rates for work outside their normal work week schedule (e.g. nights or weekends), if the duties and responsibilities are materially different than those duties required of their current job. However, hours worked under this exception will not exceed 2½ hours per week in excess of the normal 37.5 hours in the weekly pay cycle.

Special CompensationPayments for Faculty. Requests for special salary payments such as grant payments, stipends through the Meeman Center or any additional compensation over and above the employee’s budgeted salary, must be approved by the Dean of the Faculty and submitted to the Director of Human Resources on a Personnel Action Request Form (PAR). The department will generate the PAR form and forward it to Human Resources by noon on the payroll Friday preceding the desired payroll date. Any PAR forms sent to Human Resources after the deadline will be processed on the subsequent payroll.

Non-Employee Compensation. Requests for payments to non-employees of Rhodes, such as visiting faculty honoraria, athletic officials, piano tuners, etc., must be forwarded to the Finance Office for payment. Requests should include the recipient’s social security number and address. Form 1099 will be issued annually to all non-employees earning $600 or more at the College.

Payroll Deduction. Deductions from each employee’s gross pay period earnings are of two types: mandatory and voluntary. Mandatory deductions are those required by law or to maintain compliance with other regulatory agencies. Such deductions may include federal income tax withholding, social security, wage garnishments, wage earners, and child and/or family support.

After written authorization, voluntary reductions will be made for such items as retirement annuities, Section 125 “pre-tax” deductions, United Way, contributions to the Rhodes Annual Fund, or various College-sponsored voluntary benefits.

Once an employee’s resignation is received in the Human Resources Office, effective with the next payroll, any outstanding debt owed to the College will automatically be deducted from the remaining pay periods.

Faculty members who are not returning for the next academic year will have any college debts deducted from their final paychecks.

Direct Deposit. Employees may have their pay checks automatically deposited in checking or savings accounts at any bank of their choice by completing an authorization form. Authorization forms are available in the Human Resources Office and online at:

http://www.rhodes.edu/public/5_0-Administration/5_2-Human_Resources/forms/Direct-Deposit.pdf

Disruptions. If the work of the College is stopped or is disrupted by an act of God (e.g. earthquake, flood) or other reasons, the College is not obligated for salaries or compensation.  

Revised December 11, 2007.
Revised March 13, 2007.
In effect April 26, 2004.
Vice President for Finance and Business Affairs.

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