Rhodes Tuition Remission Program
Benefit for Employees: After one year of service, full-time employees of Rhodes (those working at least 9 months per year and 37.5 or 40 hours per week depending on the employee’s position) may be eligible for tuition remission. The employee is responsible for the registration and application fees, and must meet Rhodes’ admissions criteria as established by the Committee on Admissions.
After one year of service, part-time employees (those working at least 18.75 hours per week or 20 hours or more per week depending on the employee’s position) are eligible for tuition remission on a pro-rata basis, under the same provisions as full-time employees. Employees who work fewer than 18.75 hours per week are not eligible for tuition remission.
Employees may take up to two (2) tuition remission courses at Rhodes each semester. Tuition remission will be given provided that:
- The employee’s supervisor approves of the class schedule;
- The employee continues as an employee for the duration of the semester;
- The number of credit hours does not exceed 8 in each semester;
Only one course may be taken during the employee’s regular work schedule. This is not an entitlement; the first priority is the mission and function of the College and our responsibility to the College community is dependent upon each other for timely services. If, however, such arrangements can be made, the employee’s supervisor and the appropriate Dean/VP must approve in writing, prior to registration, the revised work schedule necessary to attend the class. The employee’s actual work time excluding class time remains undiminished, and care should be exercised regarding how the revised work schedule may affect others. This policy does not apply for summer sessions, study abroad, or other special programs.
In order to receive tuition remission at Rhodes, the employee must complete, sign and submit a Tuition Remission form to Human Resources for approval. This form can be found at www.rhodes.edu/hr under “Forms” or obtained from the Human Resources Department. After eligibility is confirmed and tuition remission is approved, the employee must complete an Application for Admission as a Special Student, available in the Office of Admissions. Both the completed Tuition Remission form and the completed Application for Admission as a Special Student with the required supporting documents must be submitted to the Office of Admissions at least two weeks prior to the beginning of the desired semester of enrollment.
Benefit for Spouse and Dependents: A spouse and natural or legally adopted child of a full-time employee, provided the child has never married and begins receiving the benefit before the age of 25. The spouse and dependents of part-time employees (those working less than 37 ½ hours per week and 9 months per year) are not eligible for tuition remission.
Tuition payments are limited to four (4) academic years (or the equivalent thereof). Tuition payments will not cover summer directed inquiries or other courses for which the instructor is paid on the basis of the number of enrollees. A spouse or child of eligible employees may take music lessons and may enroll as special students in various courses at special rates. For specific details regarding special fees, inquire at Rhodes Express located in Burrow Hall.
Tuition at Rhodes will be remitted on behalf of spouse and/or natural or legally adopted child subject to the following qualifications:
- After 1 year of full-time employment — one-third tuition at Rhodes will be remitted.
- After 2 years of full-time employment — two-thirds tuition at Rhodes will be remitted.
- After 3 years of full-time employment — full tuition at Rhodes will be remitted.
Rhodes participates in two exchange programs, and tuition remission may be available at those schools as well. Additional information is available from Human Resources or at the following websites:
- The Associated Colleges of the South (ACS) – http://www.colleges.org
- The Association of Presbyterian Colleges and Universities – http://www.apcu.net
In order for a spouse or dependent to receive tuition remission at Rhodes, the employee must complete, sign and submit a Tuition Remission form to Human Resources for approval. This form can be found at www.rhodes.edu/hr under “Forms” or obtained from the Human Resources Department. After eligibility is confirmed and tuition remission is approved, the spouse or dependent must complete an Application for Admission. Both the completed Tuition Remission form and the completed Application for Admission with the required supporting documents must be submitted to the Office of Admissions before the deadline for regular admissions.
If an employee’s natural or legally adopted child attending Rhodes receives a merit scholarship from Rhodes, the amount of the Rhodes tuition remission plus the merit scholarship will be credited to the student’s account. However, the total amount of Rhodes tuition remission plus all sources of aid, including outside scholarships, shall not exceed the cost of tuition, room, board and fees at Rhodes.
Benefits after Termination: No tuition payments will be continued after the termination of employment except in the following cases. In the event of death, retirement, or total disability of a Rhodes employee, one academic year of tuition payments will be granted for the spouse and/or natural or legally adopted children for each four years of full-time employment. If a totally disabled employee recovers and resumes employment with an organization other than Rhodes, the tuition payment will terminate.
Revised June 3, 2013
Revised July 1, 2010
Revised February 13, 2007.
In effect April 26, 2004.
Vice President for Finance and Business Affairs.
Note: The Rhodes College Handbook is not a contract of employment, nor should it be construed to create a contract with the College. Rhodes reserves the right to make future changes to its policies, practices, and fringe benefits. If such changes occur, the College will inform employees of such changes and their effect, if any. If you have questions, please contact The Rhodes Human Resources Department at firstname.lastname@example.org.