Eligibility: Staff employees in category A earn vacation time. Staff employees in categories B, C and D are not eligible to receive vacation benefits.

Benefit: Exempt employees earn one month (23 days) of vacation with full base pay per year. Vacation is accrued on a biweekly basis at 6.64 hours per pay period for 26 pay periods.

All other employees (Non-Exempt) shall accrue 11 days (two weeks and one day) paid vacation per year for the first 10 years of continuous service. After 10 years of service, employees will accrue 16 days (three weeks and one day) paid vacation per year, and upon completion of 20 years of continuous service, employees will earn 21 days (four weeks and one day) paid vacation per year.

The following chart provides information concerning vacation accrual rates for non-exempt employees. These rates are based on 26 pay periods.

 Upon Completion of  Days Accrued  37.5 Hour Employee Accrual Per Pay Period  40 Hour Employee Accrual Per Pay Period
 Up to 10 years  11 days  3.18 hours  3.39 hours
 10 to 19 years  16 days  4.62 hours  4.93 hours
 20 years and over   21 days  6.06 hours  6.47 hours
Leave after exhaustion of benefit: After all accumulated vacation leave has been used, there will be no negative accrual of vacation leave. Employees have the option of using accrued compensatory time (if available). If such compensatory time is not available, the remaining time off will be without pay.

Maximum: A year is defined as 12 full months of employment. An employee’s “year” begins on the first of the month following their hire date. The maximum vacation accrual is one and one half time (1 1/2) the annual vacation rate.

For example, if an employee earns vacation at the rate of two weeks (10 days) a year, the maximum accrual allowed is three weeks (15 days). Employees will lose credit for unused vacation time in excess of these maximums.

Utilizing Benefit: The actual date(s) of vacation time must be planned with your supervisor. Vacation may be taken in no less than half day increments.

Introductory Period: Vacation with pay may not be granted until a new employee has completed the introductory period, although vacation credit will be accrued during that period.

Benefit upon Termination: When an employee terminates their employment with the College after their introductory period, the employee will be paid for any unused vacation accruals. However, if the employee’s termination is a result of disciplinary actions, payment of unused vacation accruals may be forfeited. Employees will not be paid for any vacation leave, however, if they leave the service of the College, voluntarily or otherwise, during their introductory period. If, subsequent to employee’s termination of employment for any reason, the employee should again be employed by the College, he or she shall not receive seniority or vacation benefits based on prior service.

Effective January 1, 2001, an additional day of vacation was added to compensate for exhaustion of the Personal Day Benefit.

Should you have any questions concerning the vacation policy, please contact the Human Resources Office.

Revised April 28, 2010.
In effect April 26, 2004.
Vice President for Finance and Business Affairs.