Budget Calendar
A. Preliminary Operating Budget
| President′s Staff, Dean of the Faculty and Vice Presidents | A1 |
President, Dean of the Faculty and Vice Presidents convene Summer Planning Retreat to consider progress towards strategic initiatives, budget priorities, financial goals and Balanced Scorecard progress. |
July |
| Vice President for Finance and Business Affairs | A2 |
Gets revenue projections and compensation projections from:
|
14 Sept. |
| Vice President for Finance and Business Affairs | A3 | Recommends to the President percentage guidelines for the Annual Operating Budget after updating multi-year budget projections. | 21 Sept. |
| President | A4 | Consults with President′s Staff and makes decision regarding percentage guidelines for the Annual Operating Budget. | 23 Sept. |
| Vice President for Finance and Business Affairs | A5 | Sends to President′s Staff non-salary budget request forms for distribution. | 5 Oct. |
|
Vice President for Finance and Business Affairs |
A6 | Consults with the President, Dean of the Faculty and Vice Presidents regarding the percentage guidelines for the Annual Operating Budget. Prepares budget multi-year budget history and forwards non-salary worksheets to Vice Presidents for discussion with Department Heads. | 12 Oct. |
| Deans/VPs | A7 | Gets from faculty and administrative department heads non-salary budget requests. | 29 Oct. |
| Deans/VPs | A8 | Submits non-salary budget requests to the Vice President for Finance and Business Affairs. | 9 Nov. |
| Vice President for Finance and Business Affairs | A9 | After consulting with the President’s Staff, presents first draft of the Preliminary Operating Budget to the President. | 1 Dec. |
| Vice President for Finance and Business Affairs | A10 | Presents a second draft (if necessary) Preliminary Operating Budget to President’s Staff for consultation and advice. | 8 Dec. |
| Vice President for Finance and Business Affairs | A11 | Recommends a Preliminary Operating Budget showing all income, total salary expense, and all non-salary expenses, to the President. | 13 Dec. |
| President | A12 | Revises second draft, as necessary, and submits Preliminary Operating Budget to the Board of Trustees. | 15 Dec. |
| Director of Human Resources |
B1 | Obtains approval of faculty salary contract forms from the President and gathers from full-time faculty information on remunerative employment elsewhere | 12 Jan. |
| Dean of the Faculty | B2 | Makes recommendations regarding faculty salary and special provisions (such as sabbaticals, outside employment, etc.) to the President. | 18 Feb. |
| Dean of the Faculty | B3 | Obtains approval of faculty salaries and special provisions and sends to the Director of Human Resources. | 8 March |
| Director of Human Resources |
B4 | Coordinates preparing faculty contracts and sends them to the Dean of the Faculty. | 10 March |
| Dean of the Faculty | B5 | Reviews and signs all faculty contracts and sends them to the President for signature. | 11 March |
| Dean of the Faculty | B6 | Signs faculty contracts and returns them to the Director of Human Resources. | 12 March |
| Director of Human Resources |
B7 | Distributes faculty contracts. | 15 March |
| Vice President for Finance and Business Affairs | B8 | Prepares a revised budget and submits to the President and President′s Staff for further review and consultation. | 2 April |
| President | B9 | Makes revised budget recommendations to the Board. | 13 April |
| Director of Human Resources |
B10 | Coordinates the preparation of non-faculty salary letters and sends them to the appropriate Vice President/Dean. | 9 June |
| Deans/VPs | B11 | Reviews and signs staff salary letters. | 14 June |
| Director of Human Resources |
B12 | Distributes staff salary letters | 18 June |
| Comptroller | B13 | Complete loading of all departmental budgets into Banner Administrative Software System. | 1 July |
D. Update Capital Needs
|
President′s Staff |
CD1 | Gathers requests from faculty department chairs and administrative department heads. | 14 Jan. |
| President′s Staff | CD2 | Sends divisional renovation and replacement requests to the Vice President for Finance and Business Affairs, who sends a copy to the Vice President for Development (to update the document entitled “Gift Opportunities/Capital Needs List”) | 14 Feb. |
| Vice President for Development | CD3 | Drafts updated “Gift Opportunities/Capital Needs List” and submit it to the President. | 6 March |
| Vice President for Finance and Business Affairs | CD4 | Submits first draft of Renovation and Replacement Budget to the President for changes or approval. | 14 March |
| Vice President for Finance and Business Affairs | CD5 | President consults with President′s Staff, and Vice President for Finance and Business Affairs after year-end forecast is completed to determine budget allocations for renovation and replacement. | 3 April |
| President | CD6 | Approves Renovation and Replacement Budget priorities and operating reserve requirements after consulting with Vice President of Finance. | 15 June |
E. Administration of Current Operating Budget
| Vice President for Finance and Business Affairs | E1 | Recommends to the President adjustments to the major enrollment-driven accounts in the present year′s budget, and recommends budget revision in light of these adjustments. | 10 Sept. |
| Comptroller | E2 | Monitors departments exceeding their year-to-date budget, and, if necessary, consults with Department Heads about need to make current year budget adjustments. | Beginning in December |
| Vice President for Finance and Business Affairs | E3 | If necessary, prepares a revised budget and submits to the President to insure that the budget will end the fiscal year in the black. | Whenever Necessary |
Revised February 12, 2008.
In effect April 26, 2004.
Vice President for Finance and Business Affairs.