Key Control

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Issuance of Keys: Faculty and Staff. Faculty and staff may be issued keys to the office in which they work and to the exterior door to the building in which the office is located. Keys to faculty or staff offices will not be issued to students.

Request for keys must be submitted on a Physical Plant work order, and will be subject to the approval of the Director of Campus Safety. The work order should indicate the specific location of the door and the name of the person who will have custody of the key and specific reasons outlining need for a key. Additional information may be sought by the Director of Campus Safety from the requesting party. If the request is approved, the requesting party will be emailed for pick up at Rhodes Express.

When the key is picked up, the individual to whom it is issued must sign personally a custody receipt for the key. No one may sign the custody receipt for another person.

If the key is a replacement for a previously issued key that is no longer needed due to change of work place, the key that is no longer needed must be turned in before a new key can be issued; it may not be "passed on" to another person.

If a key request is denied, the person requesting the key may appeal to the Vice President for Finance and Business Affairs.

If access is needed to an area on a temporary basis, the Access List system should be considered as an alternative to the issuance of a key.

Return of Keys: Faculty and Staff. Faculty and staff whose employment with the College is ending must turn in all previously issued keys before the final paycheck is released.

Keys will be turned in to the Director of Campus Safety, who will verify that all issued keys have been turned in.

Keys may not be "passed on" to other faculty and staff.

Custody of Keys. All persons will maintain personal custody of any keys issued to them. Keys, which are maintained at a department level for check-out as needed, must be carefully controlled and accounted for with a sign-out/sign-in system within the department.

Replacement of Broken Keys. Broken keys will be replaced upon request at no charge if the broken key is turned in. However, the Director of Campus Safety will verify that the original key was properly issued.

Replacement of Lost Keys. Lost keys will be replaced at the cost of the new key. However, the Director of Campus Safety will verify that the original key was properly issued.

If, in the judgment of the Director of Campus Safety, the loss of a key represents a potential breach of security or compromise of the safety or security of persons or property, the Director of Campus Safety may direct that the lock be re-keyed and all costs involved be charged to the department responsible for custody of the key.

In effect April 26, 2004.
Vice President for Finance and Business Affairs.