Orders for Books, A-V Materials and Periodicals. The excellence of the holdings of the Library is directly dependent on discriminating purchases recommended by members of the faculty.
The responsibility for further allocation to individual faculty members lies with the chair of each department.
Requests for book purchases should be submitted on the order cards available in the acquisitions office on the first level of the Barret Library. As an aid to book selection, the Library licenses the online edition of Books in Print which contains information on print and forthcoming books, audio and video products. Choice review cards are sent each month to the department chair or library liaison. To obtain information on out-of-print book availability, the Library recommends checking the Alibris website. Requests for audio-visual items should be forwarded to the Library Director.
Because it is necessary that allotments be spent by the end of the fiscal year (June 30), all orders must be placed by April 1. Orders placed after April 1 will be accepted and processed as usual, but it is unlikely that they will be received before the end of the fiscal year. It is also recommended that each department order books totaling 10% more than the allotment, to allow for discounts, cancellations, and backorders. Financial statements will be sent to the department chair or departmental library liaison at the end of each month showing the current status of each department’s allotment.
Departmental lists of periodical subscriptions are reviewed by the departments annually, usually in March. Any requested changes must be reported by April 15 to enable the Library to meet dealer and publisher deadlines for subscription activation, cancellation or renewal.
Reserving Books for Classes. At the request of faculty members, books will be placed on reserve for specified classes. Always give reserve requests to the circulation librarian before they are given to students. At the beginning of the fall term, reserve request cards and a sheet of instructions concerning the reserve procedure will be distributed in the faculty mailboxes. Please allow 3 days for books to be processed. Additional information on reserves is located on the Library web site.
Locating Material. Library materials are available on the open stacks principle. Information on library holdings is available on line and is accessible from any computer terminal with access to campus network.
Borrowing Books. After registering as a borrower, you may check out library materials. It is expected that all materials checked out will be for personal use. Overdue notices will be sent for those materials which have a definite due date and it is requested that books from the stacks be returned promptly after use so that others may utilize them. All books from the stacks are due the first of March, though they may be rechecked if still needed. The Library reserves the right to recall material when necessary or when someone else requests it. Bills will be sent for all materials not returned. Further circulation information is located on the Library web site.
Borrowing Periodicals. Current issues of periodicals may not be removed from the Library, but faculty members may check out unbound issues overnight and bound volumes for a period of three days.
InterLibrary Loan. Interlibrary loan service is provided for items not available in the Barret Library. Requests should be made only for vitally needed specific titles and the information must be complete, verified, and preferably typewritten. Loan regulations are made by the lending library and must be adhered to strictly. For materials not available as interlibrary loans, photocopies can usually be obtained. Arrangements are made through the interlibrary loan librarian. Additional information on interlibrary loan can be found on the Library In Rhodes site (login required).
Microtext. The Library maintains some materials in microform. There are digital reader/printers for both microfiche and microfilm near the Information Commons, first level of the Barret Library.
Online Databases. The Barret Library licenses a number of online databases that are accessible from any terminal on the campus network. Database use is available for off-campus users. A valid Rhodes username and password is required. After user authorization, you will be directed through EZProxy to the databases.
Media Center. Located on the Barret Library′s lower level, the center contains the Library’s collection of audiovisual materials and equipment. The music collection formerly located in Hassell Hall is now shelved in the Media Center. The area offers facilities for both individual and group use. Portable equipment is also available and can be checked out at the Circulation Desk. Please make both room and equipment reservations at least 48 hours in advance of need.
Student Library Instruction. Faculty may request that instruction in the use of the Library be given to their classes by members of the Library staff. General introductory information about the Library and research is offered to first-year students and more advanced, subject related instruction is also available. Please contact the information services librarians to schedule sessions for your classes.
Other Libraries Available to the Rhodes Faculty. The possibility of interlibrary loans was indicated above, but the possibility of personal use of a library is obviously more attractive. The following libraries are open to the Rhodes faculty: The Memphis and Shelby County Public Library, Memphis College of Art, Christian Brothers University, LeMoyne-Owen College, Memphis Theological Seminary, Crichton College, and The University of Memphis.
Revised August 17, 2005.
Revised August 25, 2004.
In effect April 26, 2004.
Vice President for Information Services.