Faculty & Staff Computers

How Often Should I Turn Off My Computer?

To clear your RAM (memory), at the end of the day restart your computer rather than log off. Shut down your computer when you are away for more than a day.

When is a Backup Done for My Computer?

Faculty and staff computers are backed up once every 7 days. The backup program constantly monitors the network looking for machines that are ready for backup. Only the D: drive on the PC is backed up.

Do not save files to your Desktop!  Desktop Files are not backed up!
 
Students are advised to backup files to a CD-ROM or USB flash drive on their individual PCs weekly.


My Computer is Locking Up! What Should I Do?

Press the CTRL, ALT, and DELETE keys simultaneously and select Shut Down and then Restart to restart the computer.

You can stop a particular job by selecting the Task Manager button after hitting the CTRL, ALT, DELETE keys, selecting the Applications tab, clicking on the application that has a Status of “Not Responding” and selecting the End Task button.

If you are getting no response from the keyboard, push and hold the power button on your computer, count slowly to 5, and then release. Some older machines may have a smaller button under the start key which you push instead of the larger start key.  Then power your computer back on.

If your laptop is frozen up and won’t respond to CTRL-ALT-DELETE or power off, you should unplug your power supply (if it is connected) and briefly remove your laptop battery.  Reseat the battery and start your computer again.

If your computer continually freezes up, Ask Us!

Giving Others Access to Your Folders on the Fileserver

On the Rhodes College file server (fileserver1.rhodes.edu) you are able to change access permissions to your folders.  You will be able to give others full access to your folders and/or to subfolders that you create. Contact the Help Desk (x3890) with questions. If you have a Macintosh, contact the Help Desk as this procedure will not work on a Macintosh.
 
Each of the departmental folders contains three folders: Public, Private and InBox.  Access permissions have been set to give you full control of all three folders.

  • Public: Files placed in the Public folder can be read and/or copied by anyone with a Rhodes account. 
  • Private: Files placed in the Private folder can only be accessed and/or viewed by you or anyone that is setup by you.
  • InBox: The InBox is set up so that all users can move files into the InBox but they cannot view the contents of the InBox unless you give them broader access. 

Files can only be placed into Public, Private and InBox folders.  You cannot move a file outside these three folders. You can create and/or delete folders within any of these three folders: Public, Private and InBox.

To give someone access to one of your folders, follow this procedure.

  1. Right click on the folder to which you wish to give someone permission to add/modify or delete files. Select Properties.
  2. Select the Security tab in the Properties window that opens up. 
  3. Click on the Add button
  4. In the Select Users window, enter the user names (separated by a semi-colon) of each person to whom you want to give access to this folder. (The user name is the first part of a person′s email address, i.e., everything before the @rhodes.edu)
  5. Select OK. The new users’ names will appear in the Security window.
  6. Select the first new user’s name, then check the Allow box next to Modify to give them permission to add/delete and modify files in this folder. Select Apply.  (Repeat this step for each user you added.) NEVER USE THE “DENY” COLUMN IN ANY CIRCUMSTANCE!
  7. After you have applied permission changes for each of the users you added, click the Advanced button to extend the same privileges to all subfolders.
  8. Click on “Replace permission on all child objects with entries shown here that apply to child objects.”  If the folder is the Public folder, be sure the box to the left of “Allow inheritable permissions from parent to propagate to this object” is checked. If it is the Private or InBox, be sure the box is not checked. Then click Apply.
  9. A Security window will open up.  By selecting Yes, the access privilege set at this level will be extended to all subfolders.
  10.  Click on OK in the remaining windows to return to the folder view.
IMPORTANT NOTE: DO NOT REMOVE OR MODIFY THE DOMAIN ADMINS OR SYSTEM ACCOUNTS. These accounts are used to back up the server. If they are removed the files in those folders will NOT be backed up.

 

Windows Shortcuts/Icons for Fileservers

My Windows shortcuts/icons to the Student Community (or FacStaff Community or Academic Departments & Programs) no longer work.  How do I fix them so I can connect to the file server again?

Here are the addresses for the three fileserver volumes:

\\Fileserver1\student_community
\\Fileserver1\facstaff_community
\\Fileserver1\acad_dept_pgm

If you already have an icon/shortcut on your desktop to one of these and it no longer works, right-click on the icon, then left-click on the word "Properties." A window will open up. Under the "Shortcut" tab, in the "Target" field, copy and paste the appropriate address from the list above into the Target field, then click on "OK."


If you want to add a new icon/shortcut (e.g., if you didn’t have one for the Student Community), right-click anywhere on your desktop that isn’t an icon, then select "New > Shortcut." A "Create Shortcut" window will open up. Paste the appropriate address (from the list above) in the location field, then click on "Next." Then give your shortcut a name (e.g., "Student Community") and click on "Finish."