Managing Junk Email in Microsoft Outlook

Outlook enables you to organize your email as it arrives by applying rules to file or delete messages based on such criteria as sender, subject line, body content, etc.

Junk E- mail

The Junk E-mail folder is initally set up to catch only the most obvious junk e-mail messages. You can modify Outlook to automatically move messages tagged by Barracuda as "[Possible Spam]" to your Junk E-Mail folder.

To get started, select Tools > Rules and Alerts from the Outlook menu.

Moving [Possible Spam] to Junk E-Mail Folder

1. In the Rules & Alerts window, select New Rule.

2. At the top of the Rules Wizard window, select Start creating a rule from a template and Move messages with specific words in the subject to a folder.

3. At the bottom of the Rules Wizard window, click on specified words in the rule description.

4. In the Search Text window type [Possible Spam] (including the brackets), then click the Add button and the OK button.

5. Back at the bottom of the Rules Wizard window, click on specified in the rule description.

6. Navigate to the Junk E-mail folder, select it and click OK.

7. Back at the bottom of the Rules Wizard window, click the Finish button.

8. Back in the Rules & Alerts window, be sure your new rule is checked and click on the OK button. Your rule will be applied to every new message coming into your Inbox. You could use the Run Rules Now option in this window to apply to rule to messages already in your Inbox.

9. Periodically check the Junk E-mail folder to make sure legitimate (non-spam) messages are not going there. Adding these legitimate email senders to your whitelist in Barracuda, will keep them out of the Junk E-mail folder.

10. Also, periodically right-click on your Junk E-Mail folder and select "Empty Junk E-Mail." Messages in your Junk E-Mail folder still count toward your quota until you empty it.