Student Travel Fund Policies and Procedures


Download the "Travel Fund Request Form" (MS2003 excel worksheet)


Rhodes Student Travel Fund Policies:
  1. Current Rhodes students who are listed as the presenting author on a presentation may apply for travel funds. One student listed as a co-author, but not the presenting author, on a given presentation, may also apply if the presenting author is a Rhodes student or faculty member.
  2. Funds are to be used for transportation, lodging, and conference registration fees. Food is not normally covered with these funds.
  3. The normal maximum amount that can be requested and received per meeting per student is $800.  For events that exceed this amount, the student should consider other funding sources (the faculty member, the sponsoring department, etc.) before making a special appeal for extra travel funds from this source. See the “Guidelines for attending professional meetings on a budget” to help you plan your trip.
  4. Students receiving Rhodes student travel funds must make an URCAS presentation of their work at the next URCAS event after their conference presentation.
  5. Students must submit all receipts and will be reimbursed for actual costs only.

 

Procedure for applying and receiving Rhodes Student Travel Funds:

  1. Each student requesting funds must submit a “Student Travel Fund Request Form” to Judy Pierce (piercej@rhodes.edu) prior to the planned trip. This requires an estimated budget and information regarding the planned meeting and presentation. This request form should be completed in consultation with the faculty advisor for the project and should normally be submitted six week in advance of the planned travel.
  2. Once the Travel Fund Request is approved, the student can begin making purchases based on the approved amount. It is suggested that students make purchases and then submit their receipts for reimbursement, but a travel advance can be given if necessary.
  3. After the completion of the approved travel, the student must submit all receipts before reimbursement will occur.

 

For questions regarding the student travel fund, please contact the Faculty Fellow for Undergraduate Research, Professor Ann Viano (x3912, viano@rhodes.edu).


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