Rhodes Student Travel Fund

• One student author on a presentation (poster or oral) submitted to a professional conference may apply for travel funds. Normally this is the first (lead or presenting) author.
• The student must be currently enrolled or between semesters of current enrollment and in good academic standing at the time of application for funds and at the time of the conference.
• Normally, a student may receive support from the Rhodes Student Travel Fund up to two times in a four year period. Students may not apply for funds to present results which have already been presented in a similar venue, either by the student applying or any other individual.

• A student may apply for travel funds to present his or her research or creative activity at a professional conference. The work being presented must have been done in a Rhodes-sponsored program or under the direct supervision of a Rhodes faculty or staff member.
• Funds cover transportation (airfare or fuel reimbursement for automobile travel) to and from the conference venue, lodging for days of conference attendance (including arrival and departure days), and conference registration fees. Food is not covered with these funds, and extra days before or after the conference dates are not covered.
• The maximum amount that can be received per meeting per student is $800, but funds cover only the cost of actual travel expenses.
• Students are expected to find the lowest available airfare and purchase airline tickets at least 21 days in advance of travel. Students should also arrange to share hotel rooms with any other Rhodes students of the same sex who are attending the same conference.

• The student must fill out the Travel Fund Request Form  (MS Excel 2003 file) and email it to Dr. Michelle Mattson (mattsonm@rhodes.edu)at least six weeks prior to the proposed travel. You will be notified of approval as soon as possible.
• The student may apply for funds after an abstract has been submitted for a meeting, but before notification of abstract acceptance. If the abstract is subsequently rejected, approval for travel will be retracted.
• When the travel has been completed, the student must submit all receipts with a Travel Reimbursement Form  (MS Excel 2003 file) to Ms. Judy Pierce, room 300 Palmer Hall (x3169). These must be submitted no later than three weeks after the conference. Advance payments may be requested from Ms. Judy Pierce if the student’s department is unable to provide such. When filling out the form, please include advance payments made by the college but subtract them from the total to be reimbursed.

What Else?

• Students receiving  support from the Rhodes Student Travel Fund must submit their work for presentation at the Rhodes Undergraduate Research and Creative Activity Symposium (URCAS) following their conference attendance.

For questions regarding the student travel fund, please contact Dr. Michelle Mattson (x3524, mattsonm@rhodes.edu).